Party & Charter Bus Prices: How to Calculate Your Memphis Bus Rental Costs

The cost of renting a party bus or charter bus in Memphis can vary significantly based on your specific needs and requirements. Factors like the duration of your rental, the distance you plan to travel, the number of passengers, and any additional amenities or services you require will all impact the overall cost. While providing exact pricing can be difficult without knowing the details of your trip, you can instantly get a personalized quote by calling 901-203-3181 or using our easy online booking tool available 24/7. Our knowledgeable staff will work with you to understand your needs and provide a transparent, accurate quote tailored to your unique situation. Don’t hesitate to reach out and compare real-time prices and availability from reputable providers serving the Memphis area!

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

Factors that Influence the Price of Your Memphis Bus Charter

Determining charter bus and party bus rental prices in Memphis, Tennessee can be complex, as several factors come into play. In this guide, we’ll break down the key elements that influence the cost of renting a charter bus or party bus for your upcoming trip or event. While prices may vary, understanding these factors will help you better estimate the potential expenses involved.

Your Trip’s Distance and Time

When calculating the cost of a charter bus rental, the distance and duration of your trip are major factors. For local trips around Memphis and perfect for events like weddings, concerts at the FedExForum, or tours of attractions like Beale Street or the National Civil Rights Museum. If your trip spans multiple days, such as a sports team traveling to Nashville for a tournament, you’ll likely pay a daily rate. For long-distance journeys, like transporting employees from Memphis to a corporate event in Dallas, your rental will be priced by total mileage. Provide your pickup and drop-off locations, and our team can determine the ideal rental pricing for your Memphis trip!

The Season

Bus rental rates fluctuate based on the season, with peak demand occurring during the spring and early summer months of April, May, and June. These months coincide with major events like proms, graduations, and the start of summer travel, leading to increased bookings and higher prices. In Memphis, rates may spike during key sporting events for local teams like the Memphis Grizzlies (NBA) and Memphis Redbirds (Minor League Baseball), which play home games from late March through September. School breaks and holidays can also impact pricing, as families often plan trips during these times. By booking early and avoiding peak seasons when possible, customers can secure more affordable rates for their charter bus rental.

Your Trip’s Starting Point and Final Stop

The city where your trip begins and ends plays a crucial role in determining your charter bus rental cost. Demand for buses varies significantly between major cities and smaller towns due to factors like population and road infrastructure. With buses stationed in every single city across Tennessee, we can accommodate pickups and drop-offs anywhere, whether it’s a major metropolitan area or a remote rural location. However, buses are more readily available in larger cities like Memphis, Nashville, Knoxville, Chattanooga, and Clarksville. If your trip requires a bus to travel to your pickup location without any passengers on board, known as “deadhead,” additional charges will apply. For example, if you request a bus rental from Memphis to Nashville, a distance of around 210 miles, the deadhead fees from our nearest bus depot will be factored into your quote.

Group Size and Bus Type

The type of bus you select for your Memphis rental will significantly impact the overall cost. For smaller groups of up to 35 passengers, a minibus may be the most cost-effective option, typically costing $100-200 less than a full-size charter bus. If you need more space for a larger group, a full-size motorcoach can accommodate up to 56 passengers and provides amenities like onboard restrooms and ample luggage storage. Party buses, designed for a lively atmosphere with features like fiber-optic lighting and premium sound systems, are priced similarly to standard charter buses on an hourly or daily basis. For touring entertainers and bands, luxury entertainer coaches offer enhanced accommodations like sleeping quarters and lounges but come at a premium rate. No matter your group’s size or needs, our team will work with you to find the perfect bus at the best possible price.

How to Keep Costs Down

To keep charter bus rental costs down in Memphis, Tennessee, consider booking during the off-season months like December, January, and July when demand is lower. Avoid major events like Memphis in May, Beale Street Music Festival, and the World Championship Barbecue Cooking Contest which drive up prices due to limited bus availability. Routes with tolls like the I-40 Bridge across the Mississippi River will incur additional fees. Stadium parking at venues like the FedExForum for Grizzlies games or Liberty Bowl Memorial Stadium can be costly, so inquire about parking rates upfront.

Book Your Bus Today

With our easy-to-use online quote tool—or by calling 901-203-3181—you can instantly receive a personalized quote for your next bus rental in Memphis. Whether you need transportation for a corporate event, wedding, sports team, field trip, or private outing, we provide upfront pricing so you can budget accordingly. Simply enter your trip details like date, time, passenger count, and any desired amenities—our system will generate a quote on the spot, no waiting required. Book with confidence knowing our transparent rates have no hidden fees. Get an instant quote today!

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A private middle school in Memphis, Tennessee booked three charter buses for an upcoming 8th-grade campus tour of local colleges and universities. The educational tour included stops at Rhodes College, Christian Brothers University, and the University of Memphis. The school required transportation for 150 students and 12 chaperones for the full-day excursion. With multiple pickup locations across Memphis, the bus rental company charged a flat rate of $1,200 per bus for the day, totaling $3,600 for the complete charter bus rental. Each bus had a capacity of 56 passengers, providing ample seating for students, faculty chaperones, and storage space for lunches and personal items.

Example #2:

A major corporation in Memphis, Tennessee recently booked a fleet of charter buses for their annual corporate leadership retreat. With over 200 executives and managers attending the multi-day event, they needed reliable transportation from the airport to the conference venue and hotels. Their quote included three full-sized charter buses, each with capacity for 56 passengers and ample storage space for luggage. Since the retreat spanned four days with activities across the city, the quote was based on a daily rate of $1,200 per bus. Additional costs included parking fees at venues, as well as hotel accommodations for the professional teammate. With gratuity and travel fees, the total price for the charter bus rental came to $15,000 – a worthwhile investment for seamless group transportation during this important corporate event!

Example #3:

A Memphis high school football team needed transportation for their playoff game in Nashville, a 3-hour drive away. The team had 45 players, 6 coaches, and plenty of equipment to bring along. To accommodate everyone comfortably, they booked a 56-passenger charter bus for a two-day rental. The bus company charged a flat rate of $1,200 for the first day, which included 10 hours of service and 200 miles of travel. For the second day, they were billed $800, as the team only needed the bus for 6 hours of travel back to Memphis. Parking fees at the hotel and stadium added $75 to the total cost. The teammate’s hotel stay was $150, and the team left a $300 gratuity for their excellent service. In the end, the two-day Memphis to Nashville charter bus rental cost the team $2,525, which came out to around $45 per person – an affordable rate comfortable group transportation!

Example #4:

A local high school in Memphis, Tennessee recently booked a day trip with us for their senior class field trip. The school needed transportation for 60 students and 5 chaperones to tour several historic sites in the city. We provided them with a full-sized charter bus with 56 seats to accommodate their group comfortably. Since this was a local trip within Memphis lasting around 8 hours, we charged them an hourly rate of $125 per hour with a minimum of 5 hours required. This came out to $1,000 for the day trip before factoring in the team member gratuity. The school also had to pay any parking fees or toll costs incurred during their travels. To make the most of their budget, they packed lunches for the students rather than stopping at restaurants. By planning ahead and giving us their detailed itinerary, we were able to provide an accurate quote and ensure a smooth trip for their senior class!

Example #5:

For a recent wedding in Memphis, the bride and groom requested a shuttle service for their guests to travel between the ceremony venue and the hotel. With over 100 guests attending from out of town, they opted for a 56-passenger charter bus to accommodate everyone comfortably. The rental company charged $850 for the day, plus a $100 teammate’s hotel fee and a recommended 20% gratuity for the team member. Since the wedding party wanted the bus decorated with ribbons and flowers, they paid an additional $75 fee for the decor service. In total, their charter bus transportation cost $1,150 for a seamless and stylish experience for their special day!